US Executive Assistant to the Founder (WFH)

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our Client is the founder of an investment company dedicated to acquiring, managing, and growing small to mid-sized businesses in the United States. This is his second fund and he also maintains a portfolio of personal investments that also require support. Their focus is on driving growth and creating long-term value. They are looking for a proactive, organized, and dependable Executive Assistant / Personal Assistant to support team management, hiring, and the founders calendar.

About the Role

This unique hybrid role combines the responsibilities of a US Executive Assistant to the Founder, supporting the company's operational needs, and a Personal Assistant providing comprehensive support to the founder through schedule management, communication coordination, and personal task handling, all while ensuring efficiency and confidentiality. The ideal candidate will be highly adaptable, resourceful, and possess exceptional organizational and communication skills.

What you’ll do

• Calendar Management: Manage and coordinate complex schedules, appointments, and travel arrangements.

• Communication: Act as a point of contact, screen and prioritize emails, phone calls, and other correspondence.

• Administrative Support: Coordinating with universities to post intern positions, review resumes, and conduct initial screening.

• Meeting Support: Prepare agendas, research details on other meeting participants prior to calls, transcribe AI generated meeting minutes, or take meeting notes, and follow up on action items.

• Document Preparation: Create and edit power point presentations, written reports, and other documents.

• Research and Information Gathering: Conduct research and compile information on various topics as needed.

• Project Coordination: Assist with project management and track deadlines.

• Office Administration: Manage office supplies, maintain files, and handle other administrative tasks.

• Calendar and Scheduling: Manage personal appointments, travel, and social engagements.

• Travel Arrangements: Book flights, accommodations, and transportation.

• Personal Errands: Run errands, manage personal shopping, and handle other personal tasks as needed.

• Household Management: Assist with household tasks, such as scheduling maintenance and organizing events.

• Communication: Manage personal correspondence and communications.

• Confidentiality: Maintain strict confidentiality of personal and business information.

What You Bring

• At least 3 years of experience as an Executive Assistant and/or Personal Assistant, preferably supporting a CEO or Founder.

• Bachelor's degree preferred.

• Required Skills:

  • Excellent organizational and time management skills.

  • Strong written and verbal communication skills.

  • Proficiency with Microsoft Word, Google Office Suite, and Microsoft Powerpoint.

  • Ability to multitask and prioritize effectively.

  • Familiarity with ChatGPT or other AI tools to generate documents or perform research.

  • Strong problem-solving and decision-making skills.

  • Ability to work independently and as part of a team.

  • High level of discretion and confidentiality.

• Attributes:

  • Proactive and resourceful.

  • Detail-oriented and accurate.

  • Adaptable and flexible.

  • Professional and courteous

Hiring Process

We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey.