Virtual Assistant (Onsite

Role Overview

We are seeking a highly organized and proactive Virtual Assistant with expertise in project management, digital marketing, and client communication. The ideal candidate will have strong skills in Microsoft applications and will play a critical role in supporting the day-to-day operations, managing calendars and emails, and maintaining seamless communication with our clients.

Key Responsibilities:

• Manage calendar and communication with clients, vendors and staff to coordinate meetings.

• Conduct research in support of various projects for the company (e.g. automation tools, events, networking organizations, suppliers, potential clients, etc)

• Complete nominations and speaking engagement applications for the CEO

• Identify potential vendors and conduct initial fit assessment

• Organizer internal folders and files

• Document procedures and communicate SOP updates to the staff as needed

• Support the client onboarding process by completing tasks delegated to this role.

• Create marketing content and graphics

• Support client onboarding and client service processes

• Monitor status of teams ongoing projects and escalate as needed

• This is a new role and as such additional responsibilities are expected to change over time

Key Qualifications:

• BS in Business Administration, Accounting or relevant field.
  
• Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role.
• Strong project management skills with the ability to multitask and manage priorities effectively.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Experience in digital marketing, including social media management and email marketing.
• Exceptional organizational and time management skills.
• Strong communication skills, both written and verbal, with a client-focused approach.
• Ability to work independently
• Willing to work onsite and adaptable to work on the night shift

Preferred Skills:

• Familiarity with accounting or finance-related projects is a plus.
• Experience with project management tools
• Knowledge of basic graphic design or content management tools like Canva, WordPress, or Mailchimp is a bonus.

What We Offer:

• Competitive salary and benefits package, including health, dental, and life insurance.
• Opportunities for growth and development.
• A supportive and collaborative work environment.