Accounts Payable Officer (Sr. Level)

Job Profile

POSITION:

Accounts Payable Officer (Sr.-Level)

DEPARTMENT:

Finance

REPORTS TO:

Financial Controller/Senior Accounts Payable Officer

DIRECT REPORTS:

Nil

LOCATION:

Offshore

SCOPE:

National

PREPARED BY:

Financial Controller

CREATED /UPDATED:

Business Context and Main Purpose of the Job

This position will play a critical role managing the day-to-day operations of all of the cash related operations with an emphasis on management of supplier invoices, setting up payment plans, investigating variances and reconciliation of the Expense Bank Account. We have automated the invoices approval process on a platform called Filebound through which 90% of our invoices are uploaded and input into our accounting system.

Main Accountabilities

Bank and Bank Expense Journal posting and GL Reconciliation

• Reconcile bank statement against general ledger on a regular basis, investigate any unreconciled variances in a timely manner;
• Discuss and resolve the discrepancies and outstanding reconciliation issues in a timely manner.
• Measures
• Minimum recurring reconciliation items each week;
• Ensure 100% accuracy and compliance with Company Policy and the Accounting Standard

Filebound maintenance of system

• Monitor invoices being loaded into Filebound and ensure that all information is appropriately extracted from the invoices.
• Chase approvers to ensure that all invoices are approved on a regular basis.
• Update rules used in Filebound for new practices, or changes made to the underlying accounting system to ensure that the flow of data continues.
• 
  
• Measures
• All invoices must be entered into Filebound for approval on a regular basis;
• Ensure all invoices have been approved and transferred to Netsuite before the end of the month
• Ensure 100% accuracy and compliance with Company Policy and the Accounting Standard

Supplier payments, Account Reconciliation & Reporting

• Record and manage the payment of all invoices in a timely manner;
• Reconcile supplier accounts, agree payment plans with suppliers with a strong focus on managing cashflows;
• Assist with the preparation of the weekly payment summary for management review and escalate suppliers who are chasing for payment to managements attention.
• Assist with uploading invoices for Mass upload suppliers

Measures

• All invoices must be entered into the GL on a regular basis;
• Payment plans should be managed for key supplier accounts
• All invoices need to be managed and paid in a timely manner.
• Ensure accurate reports are delivered to Management within agreed timeframe.

Customer Service

• Maintaining and respond to accounts payable, and supplier emails and any other accounts payable related internal/external queries;
• Dealing with internal and external stakeholders in a professional manner in order to achieve resolution on any practice issues.
• Measures
• All internal and external customers queries are responded to in a timely fashion

Key Skills & Competences

• Dynamic, independent and driven individual
• A collaborative team player.
• A desire to improve processes and create efficiencies
• Enjoy problem solving
• Communicate articulately and efficiently with other people within the company
• An ability to prioritise and manage expectations
• Uses initiative to identify and resolve issues
• High attention to detail

Relevant Experience/Qualifications

• Tertiary qualifications in Finance, Commerce or related discipline.
• Experience in Retail or Medical industry desirable
• Netsuite experience preferred
• Demonstrated experience in a similar role 5+ years