Admin Assistant with RE and Accounting Experience

We are seeking a highly organized and detail-oriented Administrative/Personal Assistant with a strong affinity for Excel and a background in accountancy. This individual will play a pivotal role in supporting daily administrative tasks, while also managing financial records, reports, and data analysis. If you are someone who thrives in a fast-paced environment, loves working with numbers, and is passionate about optimizing workflows, this is the perfect role for you!

Key Responsibilities:

• Administrative Support:

  • Provide comprehensive administrative support to senior management and team members.

  • Manage calendars, schedule meetings, and coordinate travel arrangements.

  • Handle correspondence, emails, and phone calls efficiently and professionally.

  • Prepare and maintain filing systems, ensuring all documents are organized and accessible.

  • Assist in the preparation of reports, presentations, and other business documents.

• Accountancy & Excel Responsibilities:

  • Support finance team with bookkeeping, invoicing, and managing financial records.

  • Prepare and analyze financial reports using advanced Excel functions (e.g., pivot tables, VLOOKUP, macros).

  • Assist in budget tracking and forecast preparation.

  • Reconcile financial statements and resolve discrepancies.

  • Perform data entry and maintain databases related to financial information.

• Ad-hoc Tasks:

  • Provide any additional administrative support as needed.

  • Assist with office management tasks, such as ordering supplies and ensuring smooth day-to-day operations.

Qualifications:

• Must have demonstrated experience as an Administrative Assistant, PA, or similar role.

• Strong proficiency in Microsoft Excel, including advanced functions (e.g., formulas, pivot tables, macros).

• Background in accountancy or finance (degree or relevant certification is a plus).

• Excellent organizational and time-management skills.

• Strong attention to detail and ability to prioritize tasks efficiently.

• Ability to work independently and as part of a team.

• Excellent written and verbal communication skills.

• Knowledge of accounting software (e.g., QuickBooks, Xero) is a plus.

• Ability to maintain confidentiality and handle sensitive financial information.

Technical Requirements:

• Equipment is self-provided

• USB Headset with Noise Cancellation feature

• Working Webcam

• Computer with at least 1.5 GHz processor and at least 8GB RAM

• Main Internet Service Speed: at least 50 Mbps cable connection

• Backup Internet Service Speed: at least 25 Mbps

• Dual Monitor

Benefits:

• Discretionary bonus - not a 13th month pay.

• Referral Bonus - 50 AUD per successful hire (3rd mark with the client)

• Dedicated support person (CSM)

• Fun culture

• Support from HR, Tax, and other specialties

• 10 Paid Annual Leaves; 9 Paid Australian Holidays (ONLY regular employees); 1 Birthday Leave

• Company Outing (For tenured employees; 6 months)

• Paid Training

• 100% Work-From-Home

• BIR as you are a contractor (Required to submit any contributions required by the government.)