Administrator Assistant

• Ventra is a leading business solutions provider for facility-based physicians practicing anesthesia, emergency medicine, hospital medicine, and now radiology, through the recent combining of forces with Advocate RCM. Focused on Revenue Cycle Management and Advisory services, Ventra partners with private practices, hospitals, health systems, and ambulatory surgery centers to deliver transparent and data-driven solutions that solve the most complex revenue and reimbursement issues, enabling clinicians to focus on providing outstanding care to their patients and communities.

• The Administrator Assistant will provide support to managers, other employees, and office visitors by handling a wide range of administrative and office support activities for the department and/or managers and supervisors to ensure that all interactions between the organization and others are positive and productive.  

• Handle office tasks, such as filing, assisting in generating reports and presentations, conducting research, setting up for meetings, transcribing minutes from meetings, and reordering supplies.
• Provide real-time scheduling support by booking appointments and preventing conflicts.
• Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screen phone calls and routing callers to the appropriate party. Maintains polite and professional communication via phone, e-mail, and mail. Greets and assists visitors.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Organize and schedule meetings and appointments.
• Produce and distribute correspondence memos, letters, faxes and forms.
• Prepare and monitor invoices.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

• Bachelor’s degree or graduate of 4-year College course.
• At least 2 years' experience of administrative related work.

• Master multi-tasker with excellent verbal and written communication skills and an upbeat attitude.
• Customer service orientation - should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.
• Should be professional, polite, and attentive while also being accurate, prepared and responsive, willing to meet each challenge directly.
• Must be comfortable with computers, general office tasks.
• Should have a genuine desire to meet the needs of others.
• Planning and organizing.
• Prioritizing, problem assessment and problem solving.
• Information gathering and information monitoring.
• Attention to detail and accuracy.
• Flexibility and adaptability.

Equal Employment Opportunity (Applicable only in the US)
Ventra Health is an equal opportunity employer committed to fostering a culturally diverse organization. We strive for inclusiveness and a workplace where mutual respect is paramount. We encourage applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, age, national origin, disability, sexual orientation, gender identity and expression, or veteran status. We will provide reasonable accommodations to qualified individuals with disabilities, as needed, to assist them in performing essential job functions.
 
Recruitment Agencies
Ventra Health does not accept unsolicited agency resumes. Ventra Health is not responsible for any fees related to unsolicited resumes.
 
Solicitation of Payment
Ventra Health does not solicit payment from our applicants and candidates for consideration or placement.
 
Attention Candidates
Please be aware that there have been reports of individuals falsely claiming to represent Ventra Health or one of our affiliated entities Ventra Health Private Limited and Ventra Health Global Services. These scammers may attempt to conduct fake interviews, solicit personal information, and, in some cases, have sent fraudulent offer letters.
To protect yourself, verify any communication you receive by contacting us directly through our official channels. If you have any doubts, please contact us at Careers@VentraHealth.com to confirm the legitimacy of the offer and the person who contacted you. All legitimate roles are posted on https://ventrahealth.com/careers/.