Executive Assistant

The Executive Assistant will provide comprehensive administrative and operational support to the executive team, ensuring smooth and efficient day-to-day operations. This role requires a bilingual individual fluent in both English and Mandarin to effectively communicate with a diverse range of internal and external stakeholders. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The Executive Assistant will manage calendars, handle communications, and assist with ad hoc tasks to support the teams goals. Familiarity with Canadian, particularly Ontarios restaurants, travel areas, and business associations is highly beneficial.

Benefits:

• Competitive salary

• Strong support system

• Salary increase starting on your first year of employment (only for full-time roles | based on performance)

• Monthly Performance Incentive (only for full-time roles | based on given metrics |can range from $40 - $50)

• Health benefit ($30/month)

• No computer activity monitoring

• Training materials for upskilling provided

• Paid holiday leaves (depending on the holidays that the client observes)

• Paid sick leaves (sick leave convertible to cash if perfect attendance)

• Paid planned leaves

• 13th month pay

• Allowance for SSS and Pag-ibig contribution ($20/month)

Key Responsibilities:

• Administrative Support: Provide high-level administrative assistance to executives, managing calendars, scheduling meetings, and organizing travel arrangements.

• Bilingual Communication: Communicate effectively in both English and Mandarin, handling email, phone calls, and other communications with a diverse audience.

• Document Preparation: Prepare, edit, and translate documents, presentations, reports, and correspondence as needed.

• Meeting Coordination: Schedule and coordinate meetings, prepare agendas, and take detailed minutes to distribute to stakeholders.

• Travel Coordination: Arrange travel plans, accommodations, and itineraries, ensuring all details are managed efficiently, especially in relation to Canadian and Ontario-specific travel areas.

• Task Management: Assist in managing and tracking tasks and deadlines for the executive team, ensuring all priorities are met on time.

• Data Management: Maintain accurate records, enter data into systems, and handle sensitive information with confidentiality.

• Stakeholder Liaison: Act as a point of contact between the executive team and internal/external stakeholders, ensuring professional and efficient communication.

• Ad Hoc Tasks: Support executives with various ad hoc tasks and special projects as required, including research and event coordination.

Requirements & Qualifications:

• Bilingual Proficiency: Fluency in both English and Mandarin (spoken and written) is required for effective communication with diverse stakeholders. - MUST HAVE!!

• Experience: A minimum of 2 years of experience as an Executive Assistant or in a similar administrative role.

• Organizational Skills: Strong organizational abilities, attention to detail, and the capability to manage multiple tasks efficiently.

• Communication Skills: Excellent written and verbal communication skills in both languages, with a professional and clear manner.

• Technology Proficiency: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other administrative software.

• Discretion: Ability to handle confidential information with integrity and maintain discretion at all times.

• Canadian Knowledge: Familiarity with Canadian and Ontario-specific restaurants, travel areas, and business associations.

• Schedule: Amenable to work Monday to Friday either 8 AM to 12 PM or 1 PM to 5 PM Eastern Standard Time (EST)

Preferred Qualifications:

• Education: Bachelors degree in Business Administration, Communication, or a related field.

• Experience in International Settings: Previous experience working in a bilingual environment, supporting executives with global operations.

• Project Management Tools: Familiarity with project management tools or software is an advantage.

• Adaptability: Ability to thrive in a fast-paced work environment and efficiently handle ad hoc tasks as they arise.

Job Type: Part-time

Pay: $300 - $400 + $50 Allowance per month

Note: This role is only available to candidates from the Philippines, Kosovo, and Argentina.