Legal Assistant/Conveyancing Legal Assistant

Job Description

THE OPPORTUNITY

Our partner, an Australian law firm that focuses on Property Law, Wills & Estates, and Intellectual Property, and has been around for 40 years, is hiring for competent Conveyance Legal Assistant. The team has served the needs of many clients by focusing on a friendly, professional & efficient service. They pride themselves on their relationships with clients and their ability to provide a seamless and efficient service.

We are looking for a specialized Conveyance Legal Assistant to undertake a variety of administrative and clerical tasks. The role reports directly to the Senior Legal Secretary, Senior Lawyer and Managing Principal of the Firm.

KEY RESPONSIBILITIES

• Setting up a file on the system.
• Ordering searches for Contracts of Sale.
• Preparing written advice to go out to clients on Property Purchases.
• Sending Clients a list of questions to prepare Contracts of Sale and putting together Contracts of Sale in Adobe Pro.
• Working on file post exchange of contracts which involves creating documents, sending to client, preparing PEXA workspace, ordering enquiries.
• Creation of PEXA workspace for other property documents that need to be lodged.
• Review of settlement figures for sale of properties.
• Preparation of settlement figures for the purchase of properties.
• Filing of emails through SILQ and extracting PDF documents.
• Making/adjusting calendar appointments using Outlook and arranging Team meetings.
• Generating client bills/tax invoices for clients and email receipt remittances to clients.
• Weekly preparation of SCORECARD which will then be sent to the Principal.
• Weekly, monthly, quarterly, and annual financial reports to Principal (through SILQ).
• Attending morning and afternoon Teams meetings every day.

SKILLS, EXPERIENCE & QUALIFICATION

• Bachelor's degree in relevant field.
• With at least 3 years of experience as Legal Assistant or equivalent.
• Excellent communication skills both oral & written .
• Excellent time-management skills to organize and coordinate multiple matters.
• Proficiency in Microsoft Office and other office productivity tools, including MS Word, MS Excel and MS Outlook.
• Discrete, flexible team player willing to work efficiently and effectively to complete tasks.
• Adaptable and proactive team member who takes initiative with their work.
• Has strong sense of accountability.

ASW OFFERS

• A diverse, inclusive, and supportive company culture.
• Competitive remuneration.
• Opportunity to collaborate and work with global clients and stakeholders.
• Medical benefits.
• Great Paid Leave entitlements.
• Team outings, travel opportunities, company parties/events, and other exciting activities.
• Exposure to an international environment, working with people across Malaysia, Vietnam, the Philippines, and Australia.
• Industry and role-related training.
• Ongoing career opportunities.

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