Recruitment Team Assistant

Job Description

The Opportunity

Our client is a national boutique recruitment agency that specializes in recruiting for financial services industry. They are seeking for a Recruitment Admin to join their growing team!

They have been in the market since 2010, specializing in providing a bespoke level of service and care to their clients.

As the Recruitment Admin, you will have the opportunity to support the wider team in their recruitment operations and a chance of internal exposure with ongoing projects and growth.

Key Responsibilities

• Format CVs to meet company standards and ensure all candidate profiles comply with relevant requirements.
• Manage the completion and secure storage of essential documentation, including ID verification, personal details forms, employment references, and work eligibility documents.
• Oversee the completion of Vevo checks (Visa Entitlement Verification Online) to confirm candidates’ work rights and ensure compliance with casual contracts.
• Audit and verify candidate profiles in Bullhorn, ensuring that all personal details and required checks are up to date, especially for non-Australian passport holders.
• Ensure that all timesheet data is processed promptly and accurately in the ATS to avoid delays in payment or assignment tracking.
• Communicate assignment details to candidates, providing clear instructions regarding their roles and any updates.
• Coordinate background checks and ensure that candidates meet the necessary requirements for their assignments.
• Assist the recruitment team with reporting tasks, ensuring that the data in Bullhorn is always current and complete. 

Skills, Experience & Qualifications

• Minimum 2 years of working experience in Recruitment industry.
• Experience in Job Boards: LinkedIn, SEEK or other online recruitment platforms.
• Tech savvy candidates would have a good advantage in this role!
• Excellent English Language communication skills, written & verbal.
• Ability to complete a high volume of data entry.
• Ability to multi-task, manage time sensitive documents and has exceptional organizational skills in a fast-paced environment.
• Good interpersonal skills.
• Prior experience in Recruitment CRM (JobAdder, Bullhorn), LinkedIn & SEEK would be highly desirable.

ASW Offers

• A diverse, inclusive, and supportive company culture.
• Competitive remuneration.
• Opportunity to collaborate and work with global clients and stakeholders.
• Medical benefits.
• Great Paid Leave entitlements.
• Team outings, travel opportunities, company parties/events, and other exciting activities.
• Exposure to an international environment, working with people across Malaysia, Vietnam, the Philippines, and Australia.
• Industry and role-related training.
• Ongoing career opportunities.

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